Introduction

We value your trust. In order to honour that trust Speakship ("Speakship"), adheres to ethical standards in gathering, using, and safeguarding any information you provide. This Privacy Policy ("Policy") governs your use of the www.speakship.com ("Website") and the other services managed by Speakship. Speakship is a Global speaker bureau which curates speakers for corporate and government events, conferences, keynotes, and forums, etc.. ("Services").

Please read this Policy carefully before using the Website, our services and along with the Terms of Use ("ToU") provided on the Website. Your use of the Website or Services in connection with Speakship, or registrations with us through any modes or usage of any Services including through Mobile Phones, Laptops, Computers, tablets or other storage/transmitting device ("Electronic Device") shall signify your acceptance of this Policy and your agreement to be legally bound by the same. If you do not agree with the terms of this Policy, do not use the Website or avail any of our Services.

Definitions

• Data Principal means the individual or user to whom the Personal Data relates;
• Data Fiduciary refers to Speakship, which determines the purpose and means of processing Personal Data;
• Personal Data means any data about an individual who is identifiable by or in relation to such data including (a) your name, email address, phone number, affiliation, etc.; (b) information you provide us when you contact us for help; (c) information you enter into our system when using the Website or availing Services.
• Processing means any operation performed on Personal Data, whether by automated means or otherwise, including collection, storage, use, disclosure, transmission, or erasure.
• Consent means a freely given, specific, informed, and unambiguous indication of the Data Principle's agreement to the Processing of their Personal Data;
• Grievance Officer means the individual designated to Speakship to address privacy-related concerns.

User Provided Information

We collect Personal Data only upon your Consent and after providing clear notice regarding the purpose of Processing, type of Personal Data being collected, and information on how to withdraw Consent, or raise grievances.

By continuing to use our Website or Service, or by registering with us, you Consent to our collection and Processing of your Personal Data for the stated purpose. We may use this data to provide Services, important updates, and promotional content.

You may withdraw your Consent at any time by writing to us at the contact details provided below. However, upon withdrawal, Speakship reserves its right to discontinue providing Services to you.

We do not differentiate between users accessing the Services via shared Electronic Devices, provided login credentials match. To ensure accuracy, it is your responsibility to provide information that belongs solely to you.

Automatically Collected Information

The Website may collect certain personal information automatically, including but not limited to the type of Electronic Device you use, your Electronic Device's unique device ID, the IP address of your Electronic Device, the operating system of your Electronic Device, the type of internet browsers you use, and information about the way you use the Website. As is true of most Electronic Devices, we also collect other relevant information as per the permissions that you provide. Speakship does not retain, share, store or use personally identifiable information for any unrelated purpose.

Use of your Personal Information

We use Personal Data to analyse trends, to conduct research, to administer the Website or Services and, to learn about each user's learning patterns and movements around the Website or Services and to gather demographic information and usage behaviour about our user base as a whole. Aggregated and individual, anonymized, and non-anonymized data may periodically be transmitted to external service providers to help us improve the Website and Services.

We will share your Information with third parties only in the ways that are described below in this Policy. We may use the individual data and behaviour patterns combined with personal information to provide you with personalized content.

Third parties provide certain services which we may use to analyze the data and information to personalize, drive insights, and help us better your experience or reach out to you with more value-added information and services. However, these third-party companies do not have any independent right to share this information.

We do not sell, trade, or rent Personal Data to any third party unless we have been expressly authorized by you either in writing or electronically to do so. We may at times provide aggregate statistics about our customers, traffic patterns, and related site information to reputable third parties, however this information when disclosed will be in an aggregate form and does not contain any of your Personal Data.

Speakship will occasionally send email notices or contact you to communicate about our Services, and benefits, as they are considered an essential part of the Services you have chosen.

We may disclose Information:

• as required by law, such as to comply with a summons, or similar legal process;
• to enforce applicable ToU, including investigation of potential violations thereof;
• when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, address security or technical issues or respond to a government request;
• with our trusted services providers (e.g., analytics providers, cloud storage vendors) who work on our behalf, do not have an independent use of the Information we disclose to them, and have agreed to adhere to the rules set forth in this Policy;
• to protect against imminent harm to the rights, property, or safety of Speakship or its users or the public as required or permitted by law;
• with third party service providers in order to personalize the Website/Services for a better user experience and to perform behavioural analysis.

Personal Data of Minors

Our Services are not intended for children under the age of eighteen (18) without the involvement of a parent or legal guardian. We do not knowingly collect Personal Data from minors without verifiable parental or guardian consent. If you are a parent or legal guardian and believe that your child has provided Personal Data to us without your consent, please contact us at the details provided below. We will take appropriate steps to remove such information from our records.

By submitting any information of a minor, you confirm that you are the minor's parent or legal guardian or that you have obtained verifiable consent from the legal guardian to provide such information.

Access to your Personal Information

We will provide you with the means to ensure that your Personal Data is correct and current. If you have filled out a user profile, we will provide an obvious way for you to access and change your profile from our Website. We adopt reasonable security measures to protect your password from being exposed or disclosed to anyone.

Cookies

We use cookies and similar tracking technologies to enhance your user experience, facilitate login, remember user preferences, and collect analytics data to improve our Website and Services. Cookies may be classified as:

• Essential Cookies: Necessary for basic website functionality;
• Performance and Analytics Cookies: Help us understand user interaction and improve performance;
• Functionality Cookies: Enable personalized content and user settings.

We may also use third-party cookies (such as Google Analytics or Meta Pixel) to collect data for statistical and advertising purposes. These cookies are governed by the respective third-party's privacy policies.

Most web browsers automatically accept cookies, but you may modify your browser settings to decline or delete cookies. Please note that disabling cookies may limit the functionality of certain parts of the Website.

Where required by applicable law, we will obtain your consent before placing non-essential cookies on your device.

Links

We may present links in a format that enables us to keep track of whether these links have been followed. We use this information to improve our customized content. Clicking on links may take you to sites outside our domain. We are not responsible for the privacy practices of other web sites. We encourage our users to be aware when they leave our site to read the privacy statements of each and every web site that collects personally identifiable information. This Policy applies solely to information collected by our Website.

Alerts

We may alert you by email or phone (through sms/call) to inform you about new service offerings or other information which we feel might be useful for you.

Public Forums

Certain features of our Website may allow you to post or share content publicly, including comments, messages, reviews, or profile information. Please be aware that any information you disclose in these areas becomes public and may be collected, used, or shared by others beyond our control.

We strongly discourage the disclosure of any sensitive personal data (such as financial information, government IDs, personal addresses, or contact numbers) in these public areas.

You are solely responsible for the information you post or make available through such features. Speakship disclaims any liability for misuse of data you voluntarily disclose on public forums.

If you believe your information has been disclosed inadvertently or misused on a public forum, you may contact us to request removal or raise a grievance using the details provided in this Policy.

Security

We are concerned about safeguarding the confidentiality of your Information. We provide physical, electronic, and procedural safeguards to protect Information we process and maintain. For example, we limit access to this Information to authorized employees only who need to know that information in order to operate, develop, or improve our Website/Services. Please be aware that, although we endeavour to provide reasonable security for Information we process and maintain, no security system can prevent all potential security breaches.

How Long Do We Retain User Data?

Currently, we plan to retain user data for a minimum period of three (3) years unless required to be retained longer by applicable law, contractual obligations, or legitimate business purposes. This period may be extended or shortened based on legal or operational requirements.

Log information

When you access our Website, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, internet protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.

User communications

Any communication you send us (email, messages, etc.) may be retained to address your queries, provide support, or improve our Services.

Changes to this Policy

This Policy may be revised periodically. Please review it regularly. Continued use of this Website or Services will be deemed acceptance of the updated Policy.

Your Consent

By using the Website, registering with us, or availing our Services, you provide informed Consent to Speakship's collection, use, storage, and Processing of your Personal Data in accordance with this Policy and applicable Indian data protection laws. If you are located outside India, your data will be Processed and stored in India in accordance with the applicable data protection laws of India.

Contact Information

For any grievances or questions related to this Policy or your Personal Data, please contact:

Grievance Officer:
Address:
Email: support@speakship.com